ERP Modules
Programme Based Budgeting PBB
This module will allow the council to do their annual budgets. The system will allow departments within the local authority to submit their budgets to the finance department for approval. The system will allow the council to submit the finalized budget to central government electronically. The module will be integrated with payments, billing & receipting modules for real-time comparison of revenue and expenditure budgets.
Procurement Management
This module will allow councils to enforce procurement regulations. This module will allow departments to electronically submit purchase requisitions. The module will also facilitate e-tendering and adjudication of purchase requisitions.
Voucher Management
This module will be part of procurement management. It will track payment vouchers from initiation to finalization. The system will automatically assign voucher ids. Electronic approval of the voucher will be done through this module. This module will prevent budget overruns as it will check vote lines every time a voucher is initiated to see whether the vote line funding the voucher still has enough funds left.
Payment Plan
This module enable councils to perform the following:
- Track debtors.
- Facilitate the creation of payment until they are paid off.
- It will be integrated with call centres for easy tracking of debtors correspondences.
- Can send bulky notifications to debtors.
- Easy integration with point of sale.
- Management reports.
Stand Allocation
This module will enable local authorities to capture all available and vacant stands and track their allocation. It will also manage the waiting list and allow councils to generate waiting list documents from the system. Stand offer letters will also be generated automatically by this module.
Document E-filing Module
This module will enable local authorities to electronically file their documents. It will also track the movement of files from one department to the other. The module will capture the profile of each council such as wards, villages, chiefs, councilors etc.
Business Licensing
The module will be used to capture and track all businesses within a council. The system will enable the councils to bill traders according to their nature of business. The system will produce license documents which can be printed. Each license document will be uniquely identified using a barcode or QR code.
Waiting List Management
This module will allow the local authorities to manage the waiting list and allow councils to generate waiting list documents from the system. Stand offer letters will also be generated automatically by this module.
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